Convert Scanned PDF files into Excel

Native and Scanned PDF File Converter to Microsoft Excel.

Convert Scanned PDF files into Excel – Video Transcript


In this video we will show you how to convert scanned PDF documents to Excel, so you can access the data in them.

First, open a scanned PDF file or image.

PDF2XL will inform you that the file you are opening is scanned and that it will be displayed in OCR mode. OCR stands for Optical Character recognition – it’s the technology that we use to extract scanned data.

Next, mark a table around the data you would like to convert.

At the bottom of the screen, you will see a preview of your data.

Scanned documents come in different qualities, and PDF2XL may not recognize some of the text right away, which brings us to the next step – OCR Validation.

Click OCR Validation in order to validate the data the OCR engine is uncertain about.

Suspected texts will be displayed one after another. Click “accept” if the OCR engine correctly identified the data, or, if the OCR engine is mistaken, type in the correct data in the text box provided.

After running through OCR validation, go to the convert tab and select “convert”. If you haven’t validated all the data, PDF2XL will give you another chance to do so. Click “no” to continue and convert the document.

And there you have it! Your scanned PDF is now an easy to edit Excel spreadsheet.

Thank you for taking the time to watch this video. Learn more and download a free trial version of PDF2XL OCR at