Use of PDF

The use of PDF, or Portable Document Format, is about the only safe way to ensure your files are readable by others, whether they are transferred via e-mail or over the Internet. Not all computer users have the software to be able to read the myriad of documents available.

The software to read PDF files is free and readily available to everyone. PDF files always look the same no matter what computer is used. In addition, PDF files can include tables and graphics in a compressed form that transfer easily.

Many governmental agencies who provide statistical information to the public are using PDF files to accomplish their goals. Advantages to using PDF include:

  • The ease of converting the document to PDF while preserving the original format.
  • PDF files can be accessed from the Internet.
  • PDF files are not dependent on any one device.
  • PDF files are usually compressed and take up less space than the original document.
  • The software to read the PDF files is free from Adobe Acrobat.

However, the Adobe Acrobat reader lacks editing options and is not versatile like spreadsheet programs. Therefore, it is impossible to analyze or manipulate statistical data within a PDF document. To do so the data has to be converted from the PDF into another format.

While this task can be accomplished, it is usually an intensely time-consuming project. A conservative method of converting tables into an Excel spreadsheet, for example, consists of at least nine, and usually 13, steps.

This is where PDF conversion software, such as PDF2XL, can save time and money. Instead of a five-hour cut and past job, PDF2XL can accomplish the task in about 10 minutes.